7th Organizing Meeting

Part I: July 2nd Part II: July 4th

Call to Order

The meeting was called to order at 11:00 AM EST.

Roll Call

Part I:

Present: Joanna, Marx, Aliza Absent: Jose, Cameron

Part II:

Present: Joanna, Marx, Keegan, Aliza, Cameron

Old Business

The committee reviewed progress on the following items:

• Venue selection for September event (DC vs NYC options)
• Event consolidation and program structure
• Timeline revisions
• Budget consolidation for 2024 event
• Partner outreach and confirmations
• SXSW proposal development

New Business

Venue

• Joanna to follow up on venue options, with potential cost savings if booked by July 9, 2024

Program

1. First Panel:
   • Jose and Aliza to propose five names for speakers
2. Second Panel:
   • Keegan and Marx to propose five names for speakers
3. Networking Sections:
   • Joanna to develop plan

Partnerships

• Discuss collaboration with YPA/CyberCollective
• Explore partnerships with student organizations

Impact Plan

• Keegan and Cameron to develop

SXSW Proposals

1. "Global Youth Voices: Critiquing Youth Activism in Mental Health for Collective Flourishing in AI Era"
   • Cameron to lead
2. "Authenticity, Agency, Action: Democratizing Mental Health Initiatives with Youth Advocacy"
   • Aliza to lead

Timeline and Task Management

• Implement project management system to track deadlines and responsibilities

Motions and Voting

Motion: Approve Overall Agenda v5 for the September event

Action Items

• Finalize venue selection
• Compile speaker proposals for both panels
• Develop networking section plan
• Progress SXSW proposals
• Implement project management system for timeline and task tracking

Adjournment

The meeting was adjourned at 11:25AM EST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Joanna