7th Organizing Meeting

Part I: July 2nd
Part II: July 4th 
 Call to Order 
 The meeting was called to order at 11:00 AM EST. 
 Roll Call 
 Part I: 
 Present: Joanna, Marx, Aliza
Absent: Jose, Cameron 
 Part II: 
 Present: Joanna, Marx, Keegan, Aliza, Cameron 
 Old Business 
 The committee reviewed progress on the following items: 
 
 Venue selection for September event (DC vs NYC options) 
 Event consolidation and program structure 
 Timeline revisions 
 Budget consolidation for 2024 event 
 Partner outreach and confirmations 
 SXSW proposal development 
 
 New Business 
 Venue 
 
 Joanna to follow up on venue options, with potential cost savings if booked by July 9, 2024 
 
 Program 
 
 First Panel:
 
 Jose and Aliza to propose five names for speakers 
 
 
 Second Panel:
 
 Keegan and Marx to propose five names for speakers 
 
 
 Networking Sections:
 
 Joanna to develop plan 
 
 
 
 Partnerships 
 
 Discuss collaboration with YPA/CyberCollective 
 Explore partnerships with student organizations 
 
 Impact Plan 
 
 Keegan and Cameron to develop 
 
 SXSW Proposals 
 
 "Global Youth Voices: Critiquing Youth Activism in Mental Health for Collective Flourishing in AI Era"
 
 Cameron to lead 
 
 
 "Authenticity, Agency, Action: Democratizing Mental Health Initiatives with Youth Advocacy"
 
 Aliza to lead 
 
 
 
 Timeline and Task Management 
 
 Implement project management system to track deadlines and responsibilities 
 
 Motions and Voting 
 Motion: Approve Overall Agenda v5 for the September event 
 Action Items 
 
 Finalize venue selection 
 Compile speaker proposals for both panels 
 Develop networking section plan 
 Progress SXSW proposals 
 Implement project management system for timeline and task tracking 
 
 Adjournment 
 The meeting was adjourned at 11:25AM EST. The next meeting will be scheduled via the committee's usual communication channels. 
 Minutes submitted by: Joanna