# 7th Organizing Meeting

Part I: July 2nd
Part II: July 4th

## Call to Order
The meeting was called to order at 11:00 AM EST.

## Roll Call
### Part I:
Present: Joanna, Marx, Aliza
Absent: Jose, Cameron

### Part II:
Present: Joanna, Marx, Keegan, Aliza, Cameron

## Old Business
The committee reviewed progress on the following items:
- Venue selection for September event (DC vs NYC options)
- Event consolidation and program structure
- Timeline revisions
- Budget consolidation for 2024 event
- Partner outreach and confirmations
- SXSW proposal development

## New Business
### Venue
- Joanna to follow up on venue options, with potential cost savings if booked by July 9, 2024

### Program
1. First Panel:
   - Jose and Aliza to propose five names for speakers
2. Second Panel:
   - Keegan and Marx to propose five names for speakers
3. Networking Sections:
   - Joanna to develop plan

### Partnerships
- Discuss collaboration with YPA/CyberCollective
- Explore partnerships with student organizations

### Impact Plan
- Keegan and Cameron to develop

### SXSW Proposals
1. "Global Youth Voices: Critiquing Youth Activism in Mental Health for Collective Flourishing in AI Era"
   - Cameron to lead
2. "Authenticity, Agency, Action: Democratizing Mental Health Initiatives with Youth Advocacy"
   - Aliza to lead

### Timeline and Task Management
- Implement project management system to track deadlines and responsibilities

## Motions and Voting
Motion: Approve Overall Agenda v5 for the September event

## Action Items
- Finalize venue selection
- Compile speaker proposals for both panels
- Develop networking section plan
- Progress SXSW proposals
- Implement project management system for timeline and task tracking

## Adjournment
The meeting was adjourned at 11:25AM EST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Joanna