6th Organizing Meeting
June 18, 2024
Call to Order
The meeting was called to order at 7:00 PM EST.
Roll Call
Present: Joanna, Jose, Marx, Aliza, Cameron Absent: Keegan Advisor present: Reem
Old Business
Brief updates were provided on the following:
- General Chair: Outreach to potential partners
- Program Chair: YPA collaboration, September event planning
- Impact Chair: TikTok video development
- Logistics Chair: Venue search, budget sheet
The committee reviewed the well-being check-in process and UNGA79 timeline.
New Business
The committee discussed:
- Venue options for September event (DC vs NYC)
- Event overview, task management, and key dependencies
- Section planning for keynote, panels, and breakout sessions
- Timeline revisions
- Budget consolidation for 2024 event
- Potential partners, including international and student organizations
- SXSW proposal
Motions and Voting
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Event venue location Motion: Hold the September event in NYC Result: Passed (4 in favor, 2 opposed)
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Speaker compensation Motion: Provide $400 travel accommodations for youth speakers Result: Passed unanimously
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Non-youth speaker appreciation Motion: Provide non-monetary acknowledgement/appreciation to non-youth speakers Result: Passed unanimously
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Venue decision timeline Motion: Keep venue options open for further consideration Result: Passed (4 in favor, 2 opposed)
Action Items
- Continue venue search and finalize decision
- Consolidate event overview, tasks, and timeline
- Finalize budget for 2024 event
- Follow up with potential partners
- Develop SXSW proposal
Adjournment
The meeting was adjourned at 8:20 PM EST. The next meeting will be scheduled via the committee's usual communication channels.
Minutes submitted by: Marx
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