6th Organizing Meeting

June 18, 2024

Call to Order

The meeting was called to order at 7:00 PM EST.

Roll Call

Present: Joanna, Jose, Marx, Aliza, Cameron Absent: Keegan Advisor present: Reem

Old Business

Brief updates were provided on the following:

• General Chair: Outreach to potential partners
• Program Chair: YPA collaboration, September event planning
• Impact Chair: TikTok video development
• Logistics Chair: Venue search, budget sheet

The committee reviewed the well-being check-in process and UNGA79 timeline.

New Business

The committee discussed:

• Venue options for September event (DC vs NYC)
• Event overview, task management, and key dependencies
• Section planning for keynote, panels, and breakout sessions
• Timeline revisions
• Budget consolidation for 2024 event
• Potential partners, including international and student organizations
• SXSW proposal

Motions and Voting

1. Event venue location Motion: Hold the September event in NYC Result: Passed (4 in favor, 2 opposed)

2. Speaker compensation Motion: Provide $400 travel accommodations for youth speakers Result: Passed unanimously

3. Non-youth speaker appreciation Motion: Provide non-monetary acknowledgement/appreciation to non-youth speakers Result: Passed unanimously

4. Venue decision timeline Motion: Keep venue options open for further consideration Result: Passed (4 in favor, 2 opposed)

Action Items

• Continue venue search and finalize decision
• Consolidate event overview, tasks, and timeline
• Finalize budget for 2024 event
• Follow up with potential partners
• Develop SXSW proposal

Adjournment

The meeting was adjourned at 8:20 PM EST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Marx