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8th Organizing Meeting

Call to Order

The meeting was called to order at July 11th 7AM PST.

Roll Call

Part I:

Present: Aliza, Joanna, Marx, Reem (Advisor) Absent: Jose

Part II:

Present: Aliza, Joanna, Marx, Reem (Advisor), Keegan Absent: Cameron, Keegan

New Business

Motions and Voting

  1. Motion to finalize date of September 13th, 3-9PM Result: Passed (Keegan, Aliza, Joanna, Marx in favor; Cameron and Jose pending)

  2. Motion to keep FYP Annual Cohort at 10 youth members selected by committee with feedback from past cohort Result: Passed (Keegan, Aliza, Joanna in favor)

  3. Motion to establish minimum contribution requirement for General Partners Result: Passed (Keegan, Aliza, Joanna in favor; Marx opposed)

  4. Motion to keep YPA as General Partner Result: Failed (Keegan, Joanna, Aliza opposed; Marx in favor)

Program

  • Aliza to finalize 10 Cohort List
  • Aliza and Jose to finalize 1st Panel speakers
  • Decision: No keynote speakers at the end, replaced with Closing Remarks
  • Keegan and Marx to provide 2nd Panel Cohort/Speaker list by Friday

Project Management

  • Aliza to outline Tasks & Management Needs
  • Joanna and Reem to develop Management Plan
  • Joanna to create Networking Section Plan

Partnerships

  • Marx to follow up with YPA
  • Keegan to follow up with AAP and Lookup
  • Keegan to develop one-page Impact & Marketing Plan
  • Discuss engagement with Student Organizations and 2023 Cohort

Logistics

  • Joanna to negotiate Venue Contract

Future Planning

  • SXSW proposals due July 22, 2024
    • Aliza to work on Panel 1 Proposal
    • Marx to work on Panel 2 Proposal

Old Business

Brief updates were provided on the following:

  • Venue selection progress
  • Panel speaker nominations
  • Networking section planning
  • Partnership outreach
  • Impact plan development
  • SXSW proposal progress

Action Items

  • Finalize event agenda
  • Complete panel speaker selections
  • Develop project management and networking plans
  • Follow up with potential partners
  • Negotiate venue contract
  • Progress SXSW proposals

Adjournment

The meeting was adjourned at July 11th 9AM PST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Marx

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