8th Organizing Meeting

Call to Order

The meeting was called to order at July 11th 7AM PST.

Roll Call

Part I:

Present: Aliza, Joanna, Marx, Reem (Advisor) Absent: Jose

Part II:

Present: Aliza, Joanna, Marx, Reem (Advisor), Keegan Absent: Cameron, Keegan

New Business

Motions and Voting

1. Motion to finalize date of September 13th, 3-9PM Result: Passed (Keegan, Aliza, Joanna, Marx in favor; Cameron and Jose pending)

2. Motion to keep FYP Annual Cohort at 10 youth members selected by committee with feedback from past cohort Result: Passed (Keegan, Aliza, Joanna in favor)

3. Motion to establish minimum contribution requirement for General Partners Result: Passed (Keegan, Aliza, Joanna in favor; Marx opposed)

4. Motion to keep YPA as General Partner Result: Failed (Keegan, Joanna, Aliza opposed; Marx in favor)

Program

• Aliza to finalize 10 Cohort List
• Aliza and Jose to finalize 1st Panel speakers
• Decision: No keynote speakers at the end, replaced with Closing Remarks
• Keegan and Marx to provide 2nd Panel Cohort/Speaker list by Friday

Project Management

• Aliza to outline Tasks & Management Needs
• Joanna and Reem to develop Management Plan
• Joanna to create Networking Section Plan

Partnerships

• Marx to follow up with YPA
• Keegan to follow up with AAP and Lookup
• Keegan to develop one-page Impact & Marketing Plan
• Discuss engagement with Student Organizations and 2023 Cohort

Logistics

• Joanna to negotiate Venue Contract

Future Planning

• SXSW proposals due July 22, 2024
  • Aliza to work on Panel 1 Proposal
  • Marx to work on Panel 2 Proposal

Old Business

Brief updates were provided on the following:

• Venue selection progress
• Panel speaker nominations
• Networking section planning
• Partnership outreach
• Impact plan development
• SXSW proposal progress

Action Items

• Finalize event agenda
• Complete panel speaker selections
• Develop project management and networking plans
• Follow up with potential partners
• Negotiate venue contract
• Progress SXSW proposals

Adjournment

The meeting was adjourned at July 11th 9AM PST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Marx