# 8th Organizing Meeting

## Call to Order
The meeting was called to order at July 11th 7AM PST.

## Roll Call
### Part I:
Present: Aliza, Joanna, Marx, Reem (Advisor)
Absent: Jose

### Part II:
Present: Aliza, Joanna, Marx, Reem (Advisor), Keegan
Absent: Cameron, Keegan

## New Business

### Motions and Voting
1. Motion to finalize date of September 13th, 3-9PM
   Result: Passed (Keegan, Aliza, Joanna, Marx in favor; Cameron and Jose pending)

2. Motion to keep FYP Annual Cohort at 10 youth members selected by committee with feedback from past cohort
   Result: Passed (Keegan, Aliza, Joanna in favor)

3. Motion to establish minimum contribution requirement for General Partners
   Result: Passed (Keegan, Aliza, Joanna in favor; Marx opposed)

4. Motion to keep YPA as General Partner
   Result: Failed (Keegan, Joanna, Aliza opposed; Marx in favor)

### Program
- Aliza to finalize 10 Cohort List
- Aliza and Jose to finalize 1st Panel speakers
- Decision: No keynote speakers at the end, replaced with Closing Remarks
- Keegan and Marx to provide 2nd Panel Cohort/Speaker list by Friday

### Project Management
- Aliza to outline Tasks & Management Needs
- Joanna and Reem to develop Management Plan
- Joanna to create Networking Section Plan

### Partnerships
- Marx to follow up with YPA
- Keegan to follow up with AAP and Lookup
- Keegan to develop one-page Impact & Marketing Plan
- Discuss engagement with Student Organizations and 2023 Cohort

### Logistics
- Joanna to negotiate Venue Contract

### Future Planning
- SXSW proposals due July 22, 2024
  - Aliza to work on Panel 1 Proposal
  - Marx to work on Panel 2 Proposal

## Old Business
Brief updates were provided on the following:
- Venue selection progress
- Panel speaker nominations
- Networking section planning
- Partnership outreach
- Impact plan development
- SXSW proposal progress

## Action Items
- Finalize event agenda
- Complete panel speaker selections
- Develop project management and networking plans
- Follow up with potential partners
- Negotiate venue contract
- Progress SXSW proposals

## Adjournment
The meeting was adjourned at July 11th 9AM PST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Marx