# 6th Organizing Meeting

June 18, 2024

## Call to Order
The meeting was called to order at 7:00 PM EST.

## Roll Call
Present: Joanna, Jose, Marx, Aliza, Cameron
Absent: Keegan
Advisor present: Reem

## Old Business
Brief updates were provided on the following:
- General Chair: Outreach to potential partners
- Program Chair: YPA collaboration, September event planning
- Impact Chair: TikTok video development  
- Logistics Chair: Venue search, budget sheet

The committee reviewed the well-being check-in process and UNGA79 timeline.

## New Business
The committee discussed:
- Venue options for September event (DC vs NYC)
- Event overview, task management, and key dependencies
- Section planning for keynote, panels, and breakout sessions
- Timeline revisions
- Budget consolidation for 2024 event
- Potential partners, including international and student organizations
- SXSW proposal

## Motions and Voting
1. Event venue location
Motion: Hold the September event in NYC
Result: Passed (4 in favor, 2 opposed)

2. Speaker compensation
Motion: Provide $400 travel accommodations for youth speakers
Result: Passed unanimously

3. Non-youth speaker appreciation
Motion: Provide non-monetary acknowledgement/appreciation to non-youth speakers
Result: Passed unanimously

4. Venue decision timeline
Motion: Keep venue options open for further consideration
Result: Passed (4 in favor, 2 opposed)

## Action Items
- Continue venue search and finalize decision
- Consolidate event overview, tasks, and timeline
- Finalize budget for 2024 event
- Follow up with potential partners
- Develop SXSW proposal

## Adjournment
The meeting was adjourned at 8:20 PM EST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Marx