9th Organizing Meeting

Date: July 16, 2024

Attendees:
Part I: Aliza Lopez (Program Chair), Joanna Fang (Logistics Chair), Marx Wang (General Chair)
Part II: Keegan Lee (Impact Chair), Marx Wang, Joanna Fang, Aliza Lopez
Absent: Reem (Advisor), Jose Caballero (General Chair), Cameron Tan (Chief of Staff)

New Business/Action Items:

1. Motions and Voting:
   a. Motion to accept Cyber Collective as General Partner
      Result: Passed unanimously (Aliza, Keegan, Marx, Joanna in favor)

2. Program Development:
   a. 10 Cohort List to be finalized by Aliza
   b. 1st Panel:
      - JED Foundation involvement to be confirmed by Aliza and Jose
      - Deadline for Jose: July 22, 2024
      - Marx to follow up with Jose by July 16, 2024
   c. 2nd Panel Cohort/Speaker:
      - Awaiting 3 names from Cameron
      - Decision to ask last year's cohort/speakers for opinions (community engagement)

3. Project Management:
   a. Joanna to develop Networking Section Plan

4. Partnerships and Impact:
   a. One-page Impact & Marketing Plan to be developed
   b. Marx to work on Mass Research Survey and Research-Based Impact Plan
      - Focus on Participatory Action Research (PAR) approach

5. Future Planning:
   a. SXSW proposals due July 22, 2024
      - Aliza to reach out to Audrey by July 16 or 17, 2024

Old Business:

1. Review of previous motions and voting results
2. Update on 10 Cohort List and Panel speaker selections
3. Progress on Project Management tasks
4. Partnership follow-ups (YPA, AAP, Lookup)
5. Student Organizations engagement (need at least 15)
6. 2023 Cohort engagement
7. Venue contract negotiation progress
8. Agenda finalization for Kelly

Action Items:

1. Finalize 10 Cohort List (Aliza)
2. Confirm JED Foundation involvement (Aliza and Jose)
3. Follow up on 2nd Panel speakers (Cameron)
4. Develop Networking Section Plan (Joanna)
5. Create One-page Impact & Marketing Plan
6. Progress on Mass Research Survey and PAR-based Impact Plan (Marx)
7. Finalize SXSW proposals
8. Engage with Student Organizations and 2023 Cohort
9. Complete venue contract negotiation (Joanna)
10. Finalize event agenda (Marx)

The meeting was adjourned. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: [Not specified]