8th Organizing Meeting

Date: July 11th,11, 2024

Attendees:
Part I: Aliza Lopez (Program Chair,Chair), Joanna Fang (Logistics Chair,Chair), Marx Wang (General Chair,Chair), AdvisorReem (Advisor)
Part II: ProgramAliza Chair,Lopez, LogisticsJoanna Chair,Fang, GeneralMarx Chair,Wang, Advisor,Reem (Advisor), Keegan Lee (Impact ChairChair)
Absent: Jose Caballero (General Chair (- Part I only), Cameron Tan (Chief of StaffStaff)

New Business/Action Items:

1. Motions and Voting:
   a. Motion to finalize event date of September 13th, 3-9PM
      Result: Passed (4Keegan, Aliza, Joanna, Marx in favor,favor; 2Cameron and Jose pending)
   b. Motion to keep FYP Annual Cohort at 10 youth members selected by committee with feedback from past cohort
      Result: Passed (3Keegan, Aliza, Joanna in favor)
   c. Motion to establish minimum contribution requirement for General Partners
      Result: Passed (3Keegan, Aliza, Joanna in favor,favor; 1Marx opposed)
   d. Motion to acceptkeep or reject [Organization]YPA as General Partner
      Result: Failed (3Keegan, opposed,Joanna, 1Aliza opposed; Marx in favor)

2. Program Development:
   a. Program ChairAliza to finalize 10 Cohort List
   b. Program ChairAliza and General ChairJose to finalize 1st Panel speakers
   c. Decision: No keynote speakers at the end, replaced with Closing Remarks
   d. Impact ChairKeegan and General ChairMarx to provide 2nd Panel Cohort/Speaker list by Friday

3. Project Management:
   a. Program ChairAliza to outline Tasks & Management Needs
   b. Logistics ChairJoanna and AdvisorReem to develop Management Plan
   c. Logistics ChairJoanna to create Networking Section Plan

4. Partnerships:
   a. General ChairMarx to follow up with [Organization]YPA
   b. Impact ChairKeegan to follow up with AAP and Lookup
   c. Impact ChairKeegan to develop one-page Impact & Marketing Plan
   d. Discuss engagement with Student Organizations and 2023 Cohort

5. Logistics:
   a. Logistics ChairJoanna to negotiate Venue Contract

6. Future Planning:
   a. SXSW proposals due July 22, 2024
      - Program ChairAliza to work on Panel 1 Proposal
      - General ChairMarx to work on Panel 2 Proposal

Old Business:

1. Venue selection progress reported by Joanna
2. Panel speaker nominations discussed
   - 1st Panel nominations presented by Aliza
   - 2nd Panel nominations presented by Keegan and Marx
3. Networking section planning update from Joanna
4. Partnership outreach progress
5. Impact plan development update from Keegan and Cameron
6. SXSW proposal progress

Action Items:

1. FinalizeMarx to finalize event agenda to send to Kelly
2. Complete panel speaker selections
3. Develop project management and networking plans
4. Follow up with potential partners
5. NegotiateJoanna to negotiate venue contract
6. Progress SXSW proposals

The meeting was adjourned.adjourned at 9AM PST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Marx Wang