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7th Organizing Committee Meeting

Part I: July 2nd Part II: July 4th

Call to Order

The meeting was called to order at 11:00 AM EST.

Roll Call

Part I:

Present: Joanna, Marx, Aliza Absent: Jose, Cameron

Part II:

Present: Joanna, Marx, Keegan, Aliza, Cameron

Old Business

The committee reviewed progress on the following items:

  • Venue selection for September event (DC vs NYC options)
  • Event consolidation and program structure
  • Timeline revisions
  • Budget consolidation for 2024 event
  • Partner outreach and confirmations
  • SXSW proposal development

New Business

Venue

  • Joanna to follow up on venue options, with potential cost savings if booked by July 9, 2024

Program

  1. First Panel:
    • Jose and Aliza to propose five names for speakers
  2. Second Panel:
    • Keegan and Marx to propose five names for speakers
  3. Networking Sections:
    • Joanna to develop plan

Partnerships

  • Discuss collaboration with YPA/CyberCollective
  • Explore partnerships with student organizations

Impact Plan

  • Keegan and Cameron to develop

SXSW Proposals

  1. "Global Youth Voices: Critiquing Youth Activism in Mental Health for Collective Flourishing in AI Era"
    • Cameron to lead
  2. "Authenticity, Agency, Action: Democratizing Mental Health Initiatives with Youth Advocacy"
    • Aliza to lead

Timeline and Task Management

  • Implement project management system to track deadlines and responsibilities

Motions and Voting

Motion: Approve Overall Agenda v5 for the September event

Action Items

  • Finalize venue selection
  • Compile speaker proposals for both panels
  • Develop networking section plan
  • Progress SXSW proposals
  • Implement project management system for timeline and task tracking

Adjournment

The meeting was adjourned at 11:25AM EST. The next meeting will be scheduled via the committee's usual communication channels.

Minutes submitted by: Joanna