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6th Organizing Meeting

6th Organizing Meeting JunJune 18, 2024

Call to Order

https://wiki.foryoupage.org/books/5-foryoupageorg/page/organizing-committee-parliamentary-rules-proceduresThe meeting was called to order at 7:00 PM EST.

Roll Call

Present: Joanna, Jose, Marx, Aliza, Cameron,Cameron Absent: Keegan (Absence),Advisor present: Reem

(Advsior)

Old Business

(Standup

Brief Report)updates 7:05-7:15were PMprovided EST/GMT+8on the following:

  • General ChairChair: AAPOutreach Halfthestoryto Lookup

    potential

    partners

  • Program ChairChair: YPA Sepcollaboration, EventSeptember Reviewevent Well-Beingplanning
    • Check
  • Impact Chair: TikTok video development
  • Logistics Chair: Venue search, budget sheet

The committee reviewed the well-being check-in FYPprocess and UNGA79 Timeline Impact Chair Tiktok video Logistics Chair Venue FYP Event 2024 - Budget Sheettimeline.

New Business

7:15-7:45

The PMcommittee EST/GMT+8discussed:

Venue:
    DC
  • Venue (with MHA ~9/29) vs. NYC (9/13)? One more week before signing last year’s venue Searchoptions for venueSeptember Consolidateevent Sep(DC vs NYC)
  • Event aliza02lopez@gmail.comoverview, FYPtask |management, Eventand Overview,key Taskdependencies
    • Management,
  • Section Keyplanning Dependenciesfor FYPkeynote, Eventpanels, |and Section:breakout Keynotesessions
    • + 1st Panel FYP Event | Section: Breakout + 2nd Panel Revise
  • Timeline Wellrevisions
    • Being
  • Budget Check in Consolidate Budgetconsolidation for 2024 FYPevent
  • Potential partners, including international and student organizations
  • SXSW proposal

Motions and Voting

  1. Event 2024venue -location BudgetMotion: SheetHold Consolidatethe PartnersSeptember YPAevent keeganl444@gmail.com ✅ AAP keeganl444@gmail.com ✅ Adding International Voice/International partners cameron@foryoupage.org Adding Student Orgs SXSW

    Motions 7:45-7:50 PM EST/GMT+8 Venue: DC (with MHA ~9/20) vs.in NYC Result: Passed (9/13)?4 Joannain -favor, DC2 Marxopposed)

    -
    2. NYC
  2. Cameron

    Speaker -compensation NYCMotion: JoseProvide -$400 NYCtravel Alizaaccommodations - NYC Keegan - DC Sep - NYC/Oct Compensation tofor youth speakers $400Result: (TravelPassed Accommodations)unanimously

    Joanna
    3. -
  3. Yes

    Non-youth Marxspeaker -appreciation YesMotion: CameronProvide -non-monetary Yes Jose - Yes Aliza - Yes Keegan -Yes Compensationacknowledgement/appreciation to non non-youth speakers JoannaResult: -Passed unanimously

  4. Venue decision timeline Motion: Keep venue options open for further consideration Result: Passed (4 in favor, 2 opposed)

Action Items

  • Continue venue search and finalize decision
  • Consolidate event overview, tasks, and timeline
  • Finalize budget for 2024 event
  • Follow up with acknowledgement/appreciationpotential formatpartners
    • like
  • Develop aSXSW bookproposal
    • Marx
-

Adjournment

with

The acknowledgement/appreciationmeeting formatwas likeadjourned aat book8:20 CameronPM -EST. withThe acknowledgement/appreciationnext formatmeeting likewill abe bookscheduled Josevia -the withcommittee's acknowledgement/appreciationusual formatcommunication like a book Aliza - with acknowledgement/appreciation format like a book Keegan - with acknowledgement/appreciation format like a carepack International Venue -Keep it open or secured Joanna Open Cameron Open Aliza Open Marx Close Jose Close Keegan Closechannels.

ActionsMinutes 7:50-8:00submitted PMby: EST/GMT+8 Reading and Approval of MinutesMarx

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