13th Organizing Meeting

Attendees: [Not specified]

New Business/Action Items:

1. ResearchAudience Engagement:
   a. Finalizing youth advocates and panel 2 speakers list
   b. Confirming hotel accommodations

2. Marketing:
   a. ResearchDeveloping initiativescore tomessage befocusing advancedon:
      - Combating power dynamics in behavioral health
      - Demonstrating personal agency and passion as drivers of youth advocacy

3. Panel 2 Speaker & Cohort:
   a. Confirming speakers and arranging travel accommodations
   b. StudyScheduling initial meetings with potential international speakers
   c. Finalizing FYP 2025 memo

4. Impact Planning:
   a. Developing international speaker strategy
   b. Finalizing overall impact plan, including TikTok strategy

5. Invitations:
   a. Responding to various organization inquiries
   b. Drafting and sending speaker and general invitation emails

6. Speaker/Cohort Management:
   a. Updating FYP Wiki and conducting interviews
   b. Collecting marketing materials (photos, graphics, videos)
   c. Gathering speaker information

7. International Engagement:
   a. Creating informational brochure for international participants
   b. Developing overall plan for international individuals and organizations

8. Research:
   a. Pushing forward research initiatives
   b. Conducting study on hash mail to be conducted
   c. WinterFocusing on winter student marketing strategies to be developed within a tight timeline

2. Progress Updates:
   a. Speaker progress discussed
   b. Marketing materials to be finalized
   c. Attendee list connection to be enhanced

3. Capacity Verification and Marketing:
   a. Capacity to be verified
   b. Speakers and abstracts to be finalized
   c. Social media campaign and partnerships to be developed
   d. Survey and quote number discussed

4.9. Social Media Strategy:
   a. Developing campaigns for Instagram and LinkedIn

to

Old beBusiness/Standup utilizedReport:
- Progress b.updates Responsibilityon allocationspeaker discussedconfirmations
- Marketing material finalization
- Attendee list development
- Capacity verification
- Survey and quote number discussion

Action Items:

1. AdvanceFinalize youth advocates and panel 2 speakers list
2. Confirm hotel accommodations
3. Develop and implement marketing core message
4. Schedule meetings with potential international speakers
5. Finalize impact plan and TikTok strategy
6. Respond to organization inquiries and send invitation emails
7. Collect necessary materials from speakers/cohort
8. Create international participant brochure
9. Push forward research initiatives and conduct hash mail study
2.10. Develop winter student marketing strategies
3. Finalize marketing materials
4. Enhance attendee list connections
5. Verify capacity for various aspects of the event
6. Finalize speakers and abstracts
7. Create and implement social media campaign
8. Establish partnerships
9. Complete survey and quote number tasks

Responsibilities:

- Research Lead: Push research initiatives, conduct hash mail study, verify capacity, focus on winter student marketing
- Marketing Lead: Finalize marketing materials
- Attendee Outreach Lead: Provide tighter connection for attendee list
- Social Media Lead: Assist with marketing and attendee list outreach

The meeting was adjourned. The next meeting will be scheduled via the committee's usual communication channels.

Note: These minutes have been edited to remove personal information. All deadlines and action items should be considered tentative and subject to change.