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POST-PILOT 90-DAY ACTION PLAN

Building on First Cohort Experience with Ji Min, Reem, and Shufan

Month 1: Pilot Analysis & Learning Capture

"Learn deeply from experience before scaling"

Week 1: Comprehensive Pilot Review
FOCUS: Data Collection & Analysis
- Interview all pilot interns (Ji Min, Reem, Shufan)
- Survey all mentors (Yourself, Joanna, Sahith)
- Analyze all existing documentation
- Compile pilot metrics

Daily Tasks:
- Monday: Create interview/survey templates
- Tuesday: Conduct intern interviews
- Wednesday: Conduct mentor interviews
- Thursday: Analyze existing data
- Friday: Compile initial findings

Week 2: Impact Analysis
FOCUS: Value Assessment
- Document all pilot outcomes
- Map pilot successes:
  * Projects completed
  * Skills developed
  * Community connections made
  * Post-internship engagement
- Identify improvement areas:
  * Early direction challenges
  * Online communication issues
  * Attendance patterns
  * Engagement levels

Daily Tasks:
- Monday: Map all project outcomes
- Tuesday: Document skill developments
- Wednesday: Analyze engagement data
- Thursday: List improvement areas
- Friday: Create impact summary

Week 3: Program Refinement
FOCUS: Structure Enhancement
- Develop structured tracks based on pilot:
  * Research track learnings
  * Technical track insights
  * Event planning experiences
  * Community organizing feedback
- Create clear guidelines for each track

Daily Tasks:
- Monday: Review each track's results
- Tuesday: Document best practices
- Wednesday: Outline improvements
- Thursday: Create track guidelines
- Friday: Review with team

Week 4: Documentation & Systems
FOCUS: Process Improvement
- Document all pilot learnings
- Create improved onboarding based on feedback
- Develop structured mentorship guidelines
- Build intern milestone framework

Daily Tasks:
- Monday: Compile all learnings
- Tuesday: Draft new processes
- Wednesday: Create templates
- Thursday: Build tracking systems
- Friday: Finalize documentation

Month 2: Fundraising & Sustainability

"Build resource foundation for growth"

Week 1: Funding Strategy
FOCUS: Case for Support
- Calculate true program costs:
  * Intern stipends ($500/month)
  * Mentor compensation ($700/month)
  * Operational costs
  * Support systems
- Develop compelling pitch:
  * Pilot success stories
  * Impact metrics
  * Growth potential
  * Resource needs

Daily Tasks:
- Monday: Complete cost analysis
- Tuesday: Draft case for support
- Wednesday: Create pitch deck
- Thursday: Develop budget model
- Friday: Review with team

Week 2: Funding Research
FOCUS: Opportunity Mapping
- Research potential funders:
  * Youth development grants
  * Mental health foundations
  * Tech education funders
  * Corporate partners
- Create submission calendar

Daily Tasks:
- Monday: Research foundations
- Tuesday: Map corporate prospects
- Wednesday: Identify grant opportunities
- Thursday: Create submission timeline
- Friday: Prioritize opportunities

Week 3: Partnership Development
FOCUS: Strategic Relationships
- Create partnership proposals
- Develop university relationships
- Build corporate connections
- Design collaboration frameworks

Daily Tasks:
- Monday: Draft partnership models
- Tuesday: Research universities
- Wednesday: Map corporate targets
- Thursday: Create outreach materials
- Friday: Begin outreach

Week 4: Sustainability Planning
FOCUS: Long-term Viability
- Develop multiple revenue streams
- Create resource optimization plan
- Build sustainability metrics
- Design scaling budget

Daily Tasks:
- Monday: Map revenue options
- Tuesday: Create resource plan
- Wednesday: Build metrics
- Thursday: Design budget
- Friday: Review with team

Month 3: Next Phase Planning

"Prepare for thoughtful expansion"

Week 1: Program Enhancement
FOCUS: Structure Development
- Create comprehensive program manual
- Develop enhanced curriculum
- Build evaluation frameworks
- Design quality standards

Week 2: Scale Preparation
FOCUS: Growth Infrastructure
- Develop automated systems
- Create scalable processes
- Build training materials
- Design growth metrics

Week 3: Cohort 2 Planning
FOCUS: Implementation
- Set cohort size (5 interns goal)
- Define mentor requirements
- Create selection process
- Develop marketing plan

Week 4: Launch Preparation
FOCUS: Execution Ready
- Finalize all materials
- Train mentor team
- Set up systems
- Begin recruitment

🎯 Key Success Metrics from Pilot

Track improvement in areas identified from pilot:

  • Early engagement levels
  • Project completion rates
  • Mentor satisfaction scores
  • Post-program involvement
  • Community connection metrics

📊 Funding Targets

Cohort 2 Budget:
Base Costs: $4,600-$6,000
Additional Needs:
- Program materials
- Technology tools
- Marketing budget
- Emergency fund
Total Target: $10,000

🚨 Critical Focus Areas Based on Pilot

  1. Structure vs. Flexibility Balance

    • Clear frameworks
    • Maintained autonomy
    • Guided exploration

  2. Engagement Enhancement

    • Regular touchpoints
    • Community building
    • Clear expectations

  3. Impact Documentation

    • Success metrics
    • Outcome tracking
    • Value demonstration

  4. Resource Sustainability

    • Diversified funding
    • Partner support
    • Resource optimization

💡 Pilot-Informed Tips

  1. Early Direction

    • Provide clear initial projects
    • Set specific milestones
    • Allow gradual autonomy

  2. Communication

    • Mix of structured and informal
    • Regular check-ins
    • Clear channels

  3. Accountability

    • Clear expectations
    • Support systems
    • Flexible structures

  4. Community Building

    • Intentional connections
    • Shared experiences
    • Group activities

Remember: Build on pilot successes while systematically addressing identified challenges. Focus on creating sustainable structures that maintain the program's core values of agency and authenticity.

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