FYP Intern 2024 | POST-PILOT 90-DAY ACTION PLAN

Building on First Cohort Experience with Ji Min, Reem, and Shufan 
 
 Month 1: Pilot Analysis & Learning Capture 
 
 "Learn deeply from experience before scaling" 
 
 Week 1: Comprehensive Pilot Review
FOCUS: Data Collection & Analysis
- Interview all pilot interns (Ji Min, Reem, Shufan)
- Survey all mentors (Yourself, Joanna, Sahith)
- Analyze all existing documentation
- Compile pilot metrics

Daily Tasks:
- Monday: Create interview/survey templates
- Tuesday: Conduct intern interviews
- Wednesday: Conduct mentor interviews
- Thursday: Analyze existing data
- Friday: Compile initial findings

Week 2: Impact Analysis
FOCUS: Value Assessment
- Document all pilot outcomes
- Map pilot successes:
 * Projects completed
 * Skills developed
 * Community connections made
 * Post-internship engagement
- Identify improvement areas:
 * Early direction challenges
 * Online communication issues
 * Attendance patterns
 * Engagement levels

Daily Tasks:
- Monday: Map all project outcomes
- Tuesday: Document skill developments
- Wednesday: Analyze engagement data
- Thursday: List improvement areas
- Friday: Create impact summary

Week 3: Program Refinement
FOCUS: Structure Enhancement
- Develop structured tracks based on pilot:
 * Research track learnings
 * Technical track insights
 * Event planning experiences
 * Community organizing feedback
- Create clear guidelines for each track

Daily Tasks:
- Monday: Review each track's results
- Tuesday: Document best practices
- Wednesday: Outline improvements
- Thursday: Create track guidelines
- Friday: Review with team

Week 4: Documentation & Systems
FOCUS: Process Improvement
- Document all pilot learnings
- Create improved onboarding based on feedback
- Develop structured mentorship guidelines
- Build intern milestone framework

Daily Tasks:
- Monday: Compile all learnings
- Tuesday: Draft new processes
- Wednesday: Create templates
- Thursday: Build tracking systems
- Friday: Finalize documentation
 
 Month 2: Fundraising & Sustainability 
 
 "Build resource foundation for growth" 
 
 Week 1: Funding Strategy
FOCUS: Case for Support
- Calculate true program costs:
 * Intern stipends ($500/month)
 * Mentor compensation ($700/month)
 * Operational costs
 * Support systems
- Develop compelling pitch:
 * Pilot success stories
 * Impact metrics
 * Growth potential
 * Resource needs

Daily Tasks:
- Monday: Complete cost analysis
- Tuesday: Draft case for support
- Wednesday: Create pitch deck
- Thursday: Develop budget model
- Friday: Review with team

Week 2: Funding Research
FOCUS: Opportunity Mapping
- Research potential funders:
 * Youth development grants
 * Mental health foundations
 * Tech education funders
 * Corporate partners
- Create submission calendar

Daily Tasks:
- Monday: Research foundations
- Tuesday: Map corporate prospects
- Wednesday: Identify grant opportunities
- Thursday: Create submission timeline
- Friday: Prioritize opportunities

Week 3: Partnership Development
FOCUS: Strategic Relationships
- Create partnership proposals
- Develop university relationships
- Build corporate connections
- Design collaboration frameworks

Daily Tasks:
- Monday: Draft partnership models
- Tuesday: Research universities
- Wednesday: Map corporate targets
- Thursday: Create outreach materials
- Friday: Begin outreach

Week 4: Sustainability Planning
FOCUS: Long-term Viability
- Develop multiple revenue streams
- Create resource optimization plan
- Build sustainability metrics
- Design scaling budget

Daily Tasks:
- Monday: Map revenue options
- Tuesday: Create resource plan
- Wednesday: Build metrics
- Thursday: Design budget
- Friday: Review with team
 
 Month 3: Next Phase Planning 
 
 "Prepare for thoughtful expansion" 
 
 Week 1: Program Enhancement
FOCUS: Structure Development
- Create comprehensive program manual
- Develop enhanced curriculum
- Build evaluation frameworks
- Design quality standards

Week 2: Scale Preparation
FOCUS: Growth Infrastructure
- Develop automated systems
- Create scalable processes
- Build training materials
- Design growth metrics

Week 3: Cohort 2 Planning
FOCUS: Implementation
- Set cohort size (5 interns goal)
- Define mentor requirements
- Create selection process
- Develop marketing plan

Week 4: Launch Preparation
FOCUS: Execution Ready
- Finalize all materials
- Train mentor team
- Set up systems
- Begin recruitment
 
 🎯 Key Success Metrics from Pilot 
 Track improvement in areas identified from pilot: 
 
 Early engagement levels 
 Project completion rates 
 Mentor satisfaction scores 
 Post-program involvement 
 Community connection metrics 
 
 📊 Funding Targets 
 Cohort 2 Budget:
Base Costs: $4,600-$6,000
Additional Needs:
- Program materials
- Technology tools
- Marketing budget
- Emergency fund
Total Target: $10,000
 
 🚨 Critical Focus Areas Based on Pilot 
 
 
 Structure vs. Flexibility Balance 
 
 Clear frameworks 
 Maintained autonomy 
 Guided exploration 
 
 
 
 Engagement Enhancement 
 
 Regular touchpoints 
 Community building 
 Clear expectations 
 
 
 
 Impact Documentation 
 
 Success metrics 
 Outcome tracking 
 Value demonstration 
 
 
 
 Resource Sustainability 
 
 Diversified funding 
 Partner support 
 Resource optimization 
 
 
 
 💡 Pilot-Informed Tips 
 
 
 Early Direction 
 
 Provide clear initial projects 
 Set specific milestones 
 Allow gradual autonomy 
 
 
 
 Communication 
 
 Mix of structured and informal 
 Regular check-ins 
 Clear channels 
 
 
 
 Accountability 
 
 Clear expectations 
 Support systems 
 Flexible structures 
 
 
 
 Community Building 
 
 Intentional connections 
 Shared experiences 
 Group activities 
 
 
 
 Remember: Build on pilot successes while systematically addressing identified challenges. Focus on creating sustainable structures that maintain the program's core values of agency and authenticity.