Amendment I: Duty of FYP Associates, Assistants, Members & Operational Guidelines


Proposed Date: 09/30/2024 Ratification Date: 10/07/2024 Version: 1.0 Author: Joanna Fang

Revision Date: 12/19/2024 Version: 1.1 Author: Joanna Fang

Background & Purpose: This amendment establishes clear operational guidelines for FYP Associates and introduces the rotating Operation Manager role to ensure sustainable leadership and accountability within the organization.

Summary of Changes:

Implementation Timeline:


Article I: Operation Manager Role

  1. Rotation: The Operation Manager (OM) position shall rotate every four (4) weeks among active FYP Associates to share leadership responsibilities. There exists one fixed OM that does not rotate to ensure smooth operation.
  2. Duties of the Operation Manager: The OM shall be responsible for:
  1. Task Status Updates: Each Associate shall be responsible for maintaining and updating the status of their assigned tasks. Task status should be communicated to the OM as complete, incomplete, or revised before the due date. Unreported tasks by the due date will be marked incomplete.

Article II: Meeting Task Management

  1. Responsibilities of the Operation Manager in Meetings:
  1. Responsibilities of FYP Associates:
  1. An extensions needs for task completion should be notified to the OM at least 24 hours prior to the deadline.
  2. In case or extenuating circumstances, extensions will be given at the discretion of the OM and extension is required for a task that is due in less than 24 hours.

Article III: Dependency Management and Strike Policy

  1. Accountability for Dependencies:
  1. Strike Accumulation and Consequences:
  1. Disciplinary Hearing Outcomes:

Article VI: Operational Participation Requirements

  1. Meeting Attendance:
  1. Voting and Deliberation:
  1. Rotation in OM Role:

Article V: Growth, Accountability, and Conflict Resolution

  1. Personal Development and Reflection:
  1. Conflict Management:
  1. Peer Support and Mentorship:
  1. Supportive Intervention:
  1. Transparency and Open Culture:

Article VI: Personal Well-Being and Boundary Setting

  1. Personal Thriving:
  1. Cultural Values:

Article VII: Active Contribution and Knowledge Sharing

  1. Contribution Aligned with Capacity:
  1. Commitment to Organizational Culture:

Quarterly Responsibilities: Run peer and self-reviews (January, April, July, October)

Current rotation schedule:


Revision #9
Created 20 November 2024 19:58:05 by Marx
Updated 20 January 2025 19:42:38 by Joanna Fang