3rd Organizing Meeting

Action Item 

 

 

 Partners Outreaching 

   

 

 

 Organizational Outreach 

 

 

 

 

 Next Team Meeting Time:  Jun 12, 2024 12:00 PM EST / 10AM GMT + 8  / 4PM PST FYP | Organizing Committee Meeting V3.0 

 

 

 Program & Tasks Management 

 

 

 Cameron will look through Aliza’s task list then incorporate it into a timeline with deadlines and dependencies  

 

 

 Aliza will look through existing tasks and see what support would be helpful. 

 

 

 Cameron and Aliza will have fortnightly check ins, with the option to meet more regularly where needed 

 

 

 Program team will check with the rest of the committee about their plans for livestreaming and international engagement, if any. 

 

 

 

 

 Concrete  

 

 

 FYP Event | Section: Keynote + 1st Panel 

 

 

 FYP Event | Section: Breakout + 2nd Panel 

 

 

 FYP | Event Overview, Task Management, Key Dependencies 

 

 

 

 

 Meeting 

 

 

 General 

 

 

 Partners Nomination 

 

 

 Each nominates 3-5 external organizations/individuals as general partners 

 

 

 

 

 

 

 One Page Event Plan Overview & Budget Preparation 

 

 

 

 Jose & Aliza 

 

 

 

 Template: FYP Event | Section: Keynote + 1st Panel 

 

 

 

 

 

 

 Worst and best case for Keynote + 1st Panel 

 

 

 Max and min budget for Keynote + 1st Panel 

 

 

 

 

 Keegan & Marx 

 

 

 

 Template: FYP Event | Section: Breakout + 2nd Panel 

 

 

 

 

 

 Worst and best case for Breakout session + 2nd Panel 

 

 

 Max and min budget for Breakout session + 2nd Panel 

 

 

 

 

 Joanna 

 

 

 

 

 Max and min budget for the venue  

 

 

 FYP | Logistics 

   

   

   

 Subcommittee 

 Program & Chief of Staff 

 

 

 Event Program overview, themes, timeline , feasibility 

 

 

 

 Min (1 event in sep) 

 

 

 Max (1 event in sep, SXSW, 1 event in Dec) 

 

 

 

 Prepare a list of key dependencies 

 

 

 Prepare a one page of tasks management  

 

 

 Fundraising 

 

 

 Prepare a list of funder  

 

 

 Impact 

 

 

 Prepare a list of impact partners 

 

 

 Logistics 

 

 

 Prepare a list of todo from last year day of event 

 

 

 Move 1st & 2nd meeting notes to Wiki & remove sensitive information  

 

 

 (will fix the look later) 

 

 

 Move meeting to discord