3rd Organizing Meeting
Action Item
Partners Outreaching
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Organizational Outreach
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Next Team Meeting Time: Jun 12, 2024 12:00 PM EST / 10AM GMT + 8 / 4PM PST FYP | Organizing Committee Meeting V3.0
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Program & Tasks Management
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Cameron will look through Aliza’s task list then incorporate it into a timeline with deadlines and dependencies
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Aliza will look through existing tasks and see what support would be helpful.
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Cameron and Aliza will have fortnightly check ins, with the option to meet more regularly where needed
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Program team will check with the rest of the committee about their plans for livestreaming and international engagement, if any.
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Concrete
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Meeting
General
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Partners Nomination
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Each nominates 3-5 external organizations/individuals as general partners
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One Page Event Plan Overview & Budget Preparation
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Jose & Aliza
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Template: FYP Event | Section: Keynote + 1st Panel
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Worst and best case for Keynote + 1st Panel
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Max and min budget for Keynote + 1st Panel
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Keegan & Marx
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Worst and best case for Breakout session + 2nd Panel
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Max and min budget for Breakout session + 2nd Panel
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Joanna
Max and min budget for the venue
Subcommittee
Program & Chief of Staff
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Event Program overview, themes, timeline, feasibility
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Min (1 event in sep)
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Max (1 event in sep, SXSW, 1 event in Dec)
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Prepare a list of key dependencies
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Prepare a one page of tasks management
Fundraising
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Prepare a list of funder
Impact
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Prepare a list of impact partners
Logistics
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Prepare a list of todo from last year day of event
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Move 1st & 2nd meeting notes to Wiki & remove sensitive information
(will fix the look later)
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Move meeting to discord